Role Overview & Mandate
Executive Summary
Full time (36.5 hours per week) Permanent position. We will consider applications for employment on a part-time or...
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Full time (36.5 hours per week) Permanent position.
We will consider applications for employment on a part-time or other flexible working basis, even where a position is advertised as full-time, unless there are operational or other objective reasons why it is not possible to do so.
We are looking to recruit a friendly, motivated, and hard-working person to join our expanding HR Services team.
The HR Administrator role will form an integral part of an established but developing team and will provide an exciting and interesting role for someone who wants to join a fast moving, progressive organisation.
The successful candidate will conduct comprehensive HR administrative assistance to
stakeholders, typically dealing with generalist HR work in respect of the employment cycle and will be pivotal in helping the team succeed.
As a HR administrator, the role holder is required to demonstrate excellent customer service skills and ability to work on their own. The post holder will be required to conduct all processes related to the onboarding of the sessional tutors, including Right to Work checks, issuing contracts, amendments.
The role will be based at the University of Warwick central campus. There will be a requirement and expectation to attend the office 4-5 days per week during your initial introduction and training period. Flexible hybrid home working options will be available following your successful progress.
No previous HR experience is required, training will be provided. As part of our dedication to your career, we can provide some fantastic training opportunities that will help you drive your personal development.
To find out more or arrange an informal conversation about the role, please contact: Louis Addleton (L.Addleton@warwick.ac.uk) or Emily Hines (Emily.Hines@warwick.ac.uk)
Interview date: 6 June 2023
Job Description
JOB PURPOSE
To provide an effective and efficient Sessional Teaching Payroll service as part of the HR Shared Services.
To support the day-to-day administration with respect to a broad range of aspects from the lifecycle of sessional tutors and graduate teaching assistants including on-boarding, contract issuing, changes and leaving the payroll. To provide excellent customer service to both internal and external customers, acting as the first point of contact for any Sessional Teaching Payroll administration and transactional issues.
DUTIES & RESPONSIBILITIES
1. Produce timely and accurate contracts for sessional tutors and graduate teaching assistants, ensuring that they comply with the teaching frameworks and any other rules or legislation that may be applicable to individuals as well as any changes to the contract.
2. Provide relevant information to new starters regarding the on-boarding process and how to arrange IT access, staff card and how to submit timesheets.
3. Act as a point of contact for email, telephone and face-to-face enquiries for both internal and external stakeholders.
4. Decide whether it is appropriate to deal with an incoming query or whether this should be referred to a supervisor/ HR Adviser.
5. To maintain a good working relationship with academic departments by supporting with queries in terms of setting up contracts, amendments and other payroll related processes.
6. To administrate the process of entering new starter information on the HR systems.
7. To act as a Quality Assurance for inputting information on the system at peak times when the team expands.
8. To check and divide new contract requests to the inputting team as per agreement with the Supervisors and Senior HR administrator.
9. To liaise with the Senior HR administrator and support with the pre-payroll processes by running accurate reports to ensure the data is correct on the HR systems.
10. To undertake any other duties and responsibilities commensurate with the grade.
The Sessional Teaching Payroll team is responsible for processing in excess of 100,000 payments annually.
All sessional teaching staff are paid in accordance with internal and external auditors' requirements, government legislation, the University's Financial Regulations and industry best practice
For further information about the University of Warwick, please read our University Further Particulars.
For further information about the department, please visit the departmental website.
Warwick is committed to building an organisation of mutual respect and dignity, promoting a welcoming, diverse and inclusive working and learning environment. We recognise that everyone is different in a variety of visible and non-visible ways, and that those differences are to be recognised, respected, and valued. Where possible, we go beyond legislation to provide a place where everyone can thrive, supporting all staff to achieve their full potential. We aspire to remove economic, social and cultural barriers that may otherwise prevent people from succeeding.
We therefore welcome and encourage applications from all communities regardless of culture, background, age, disability, sex/gender, gender identity or expression, ethnicity, religion/belief, or sexual or romantic orientation. To find out more about our social inclusion work at Warwick visit our webpages here.
The University of Warwick holds an Athena SWAN Silver award; a national initiative to promote gender equality for all staff and students. Further information about the work of the University in relation to Athena SWAN can be found at the following link: Athena Swan (warwick.ac.uk)
The University of Warwick is one of the six founder institutions of the EUTOPIA European University alliance, whose aim is to become by 2025 an open, multicultural, confederated operation of connected campuses.
Right to work in the UK
If you do not yet have the right to work in the UK and/or are seeking sponsorship for a Skilled Worker visa in the UK points-based immigration system please click on this link which contains further information about obtaining right to work in the UK and details about eligibility for sponsorship for a Skilled Worker Visa.
Please refer to this link for a full list of the benefits here.
