Band 5 Office Manager - Infectious Diseases

Job summary

An exciting opportunity has arisen for an Office Manager to join The COVID Medicines Delivery Unit, currently located at Heartlands Hospital for a fixed 12 month term.

The COVID Medicines Delivery Unit (CMDU) Office Manager will be responsible for the provision of a comprehensive administrative and secretarial service for the CMDU. The Office Manager will provide leadership to administration and secretarial teams and in small parts to Nursing staff within CMDU.

The Office Manager will also be expected to support and cross cover the other Office Managers within the service.

Interview date: Tue 28/3/23

The Office Manager will be a key member of the management team and will undertake corporate roles and responsibilities in accordance with the grade and nature of the post.

Main duties, tasks & skills required

The COVID Medicines Delivery Unit (CMDU) delivers treatments to non-hospitalised patients deemed as highest risk. You will manage the Unit, which delivers a passionate and skilled service to patients who need intervention to manage their COVID19 symptoms. Managing the daily workloads of the team you will ensure duties are carried out efficiently dependant on the ever changing needs of the service. You will lead on the team's administrative systems, processes and implement on going improvements.

You will hold regular team meetings, conduct regular 1:1s, and lead administrative team meetings, service development meetings and any other relevant meetings across sites as required. In addition, you will deal with complex information and ensure team members are aware of any issues and be responsible for ensuring that the CMDU is resourced appropriately and at all times. You will plan and organise staff rotas, manage annual leave requests and monitor sickness and absences.

Able to work both autonomously and as part of a team, you will be a vital member of the multi-disciplinary team and support them in their daily tasks. Working arrangements will be Monday-Friday 08:30 till 16:30.

The CMDU is an additional service to support COVID measures; the long term plan is unknown. In the event that the Unit closes before the end of the 12 month fixed term contract or secondment then you will be redeployed to another service in order to continue to honour the 12 month contract or secondment

About us

We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.

Our commitment to our staff is to create the best place for them to work, and we are dedicated to:

Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.

UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their 'whole self' to a kinder, more connected and bold place to work.

Job description

*Please Note : For a detailed job description for this vacancy, please see attached Job Description*

Person specification

Qualifications

Essential

Degree in Business Administration or

relevant subject or equivalent

experience and training

Experience

Essential

Experience of dealing with the

Public/Customer service experience

• Experience of working in an

Administrative role with a proven track

record of problem solving and

managing a team of staff

• Experience of managing complex

diaries using own judgement when

dealing with conflicting appointments

and priorities

• High proficiency of working with a range

of Microsoft Office packages (eg. Word,

Excel and Outlook)

• Experience of working in a busy

environment working independently and

exercising judgment and decision

making skills

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.