Role Overview & Mandate
Executive Summary
Ref Number B09-00866 Professional Expertise Administration and Business...
Reviewed by Compensation & Visa Analysts •
Sources: USCIS E-Verify & Home Office CoS
About us
UCL is London’s global university. LCCOS – Library, Culture, Collections and Open Science – provides outstanding staff, services and resources to support the world-class research, education and enterprise that is undertaken in UCL, and connects the world with UCL through innovative programming and engagement activities. LCCOS is acknowledged as an international leader in Open Science and Scholarship.
The LCCOS family comprises 3 museums and allied object collections, 14 libraries, the UCL Student Centre, Special Collections facilities, multiple additional learning spaces, the Bloomsbury Theatre and a substantial off-site storage facility. We also provide comprehensive services to healthcare staff through our partnerships with 6 NHS Trusts. LCCOS holds the UK Customer Service Excellence (CSE) Award, The National Archives (TNA) Archives Service Accreditation, and Arts Council England Museum Accreditation. The combined staff in UCL LCCOS totals around 440.
About the role
- This role may in part be suitable for remote working. The role holder will be expected to work a minimum of 20% of their time on campus (Tuesdays). The pattern of on-campus and remote working will be agreed with the role holder.
- Contribute to the production of monthly and quarterly management reports. This will include assisting with the prepayment schedules, accrued income and the investigation and reporting material variances.
- Meet regularly with the Finance Manager to provide financial information to discuss/assist in senior management decisions and to undertake duties corresponding with the skills and responsibilities of the post as required.
- Responsible for the approval of purchase orders, interdepartmental transfers and journals for the team
- Liaise with suppliers and other internal and external stakeholders for all the aspects of the procurement process.
- Ensuring invoices are processed and paid in a timely manner.
- Providing support and cover for the Finance Assistants in the processing of book invoices for payment, and administrative duties.
- Reviewing and reconciling transactions to ensure that all are accounted for correctly.
- Responsible for training library staff in the use of UCL’s finance system.
- Update procedures and other finance documents on the Library Finance web pages.
- Monitor the Library Finance group email address to ensure that emails are responded to in a timely manner.
- Provide an efficient medium between staff and Central Finance Services, especially in relation with income queries.
- Provide an efficient medium between staff and Central Finance Services, especially in relation with income queries.
- To carry out any other duties as are within the scope, spirit and purpose of the job as requested by the by the line manager, Head of Finance for LCCOS, other senior staff acting as Duty Officer or the Director of UCL LCCOS.
About you
- Educated to A Level (Minimum of 2 at grade C or above), or equivalent.
- Experience of working in a Finance administration role, using a large finance system.
- Experience with using Microsoft Office, in particular Excel and Outlook, with a willingness to learn about and use new software.
- Experience in preparing monthly/quarterly/annual accounts.
What we offer
As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:
Salary
The post is graded as UCL Grade 6 with salary in the range £32,331 - £37,548 per annum (include pro-rata for Part time) including London Allowance.
Probation
Appointments are subject to a probationary period of 6 months.
Annual leave
Annual leave is 27 working days for a full-time member of staff and 6 UCL closure days in addition to 8 Bank Holidays.
Pension
Appointments are superannuable under the Universities Superannuation Scheme(USS).
Other benefits
As part of the UCL community you can access free lunch hour lectures, exhibitions and museums and collections. On campus UCL has the Bloomsbury theatre hosting a range of performances and a series of bars, cafes and other facilities, which UCL staff can use.
We also offer some great benefits some of which are Additional 5 days’ annual leave purchase scheme; defined benefit career average revalued earnings pension scheme (CARE); cycle to work scheme and season ticket loan; Immigration loan; Relocation scheme for certain posts; On-Site nursery; On-site gym; Enhanced maternity, paternity and adoption pay; Employee assistance programme: Staff Support Service; Discounted medical insurance Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more.
Our commitment to Equality, Diversity and Inclusion
As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.
