Official Specifications
Role Overview & Mandate
Executive Summary
Music is Universal It’s the passionate and dedicated team at Universal Music who help make us the world’s...
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Music is Universal
It’s the passionate and dedicated team at Universal Music who help make us the world’s leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.
It’s the passionate and dedicated team at Universal Music who help make us the world’s leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.
Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy, or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD, and other forms of neurocognitive variation.
We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards, including alternatives to the online form or to disclose a neurocognitive condition, please email UniversalMusicCareers@umusic.com.
The A Side: A Day in The Life
Virgin Music Label and Artist Services – International is a globally label services hub offering campaign management, marketing and promotional teams who provide commercial, distribution, marketing, promotional and label admin services. We are based in London but have teams in all major territories. We pride ourselves on providing independent labels UMG-signed repertoire market benchmarked services.
We are looking to bring an intern into this team who can benefit from working within a small but energetic label services team. This role represents a fantastic opportunity to learn about the different functions in a label. It will ensure interaction with all areas including A&R, marketing, promotion, supply chain, production, and manufacturing.
We work with labels including Mixtape Madness, EGA, 10k Projects, Mushroom, Because, One Little Independent, Concord Loma Vista, Tomorrowland, LG105, Fiction and artists including D-Block Europe, LAUV, Digga D, Acraze, Internet Money, Kurt Vile, Palaye Royale, Nick Mulvey, Anson Seabra, Mall Grab and dozens more…
The B Side: Skills & Experience
Be Organised
- New release scheduling - handling complex audio and video scheduling tasks and operations with multiple departments across various partner labels
- Sourcing and correct delivery of label copy information
- Sourcing music masters and ensuring correct delivery
- Sourcing artwork and ensuring correct delivery
- Helping with pre-release audio and video copyright claims
- New label admin and set-up across various Virgin Music and UMG teams and systems
- Help accurately maintain the company’s digital, video and physical release schedules
- Weekly update of priorities and release changes to send to territories and partners
- Maintaining the artist assets Box with relevant and up to date assets for global access
- Assist in pulling label reports from various internal and external sources on behalf of the international team
- Delivery of secure music to label partners and media
- Managing weekly label newsletter communications to highlight key releases and share release schedule updates
- Ownership of catalogue, label and Virgin team database updates - update mailing lists
- Manage and attend meetings with territories and partners, updating attendees with agenda points each week and help the team maintain their diaries - drawing up agendas for label and territory calls
- Assisting in other daily tasks with the team, help solve queries and issues when brought up
Be Collaborative
- Supporting the artist and label team in organising media for our clients
- Supporting the artist and label team in creating, delivering and organising marketing assets
- Supporting the team in creation and delivery of artist promotional and travel schedules, including booking travel
- Joining meetings, calls and social events to learn all aspects of this fast-paced and collaborative business
Person specification
Necessary
- Highly organised with the ability to keep calm under pressure
- Excellent verbal and written communication skills
- Self-motivated, hard-working and enthusiastic
- Flexible and able to prioritise own workload
- Excellent attention to complex detail especially around release delivery data
- Meticulous and tenacious about delivering the right results
- Excellent problem-solving skills and ability to work round issues
- Passionate about music
- Experience of working in an a fast-paced office environment
Bonus Tracks: Your Benefits
- 25 paid days of annual leave
- Private Medical Insurance
- Interest Free Season Ticket Loan
- Holiday Purchase scheme
- Dental and Travel Insurance options
- Access to Group Personal Pension Scheme (between 3% and 9%)
- Subsidised Gym Membership
- Employee Discounts (Reward Gateway)
- Cycle to Work Scheme
Just So You Know…
The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder's specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive, and exhaustive statement.
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