HR Administrator, Guildford (part-time)

The Firm

Established in 1799, TWM Solicitors LLP is a leading South East law firm with approximately 220 people in 7 offices across Surrey and London.

We are a full service firm - for private clients we are renowned for family law, residential property, tax planning, trusts, wealth management and wills and probate and for business clients we have teams dealing with the full range of corporate and commercial law, dispute resolution, employment and commercial property.

Overview of the Vacancy

We are looking to recruit an HR Administrator to work with the HR Manager and HR Co-ordinator in achieving the department’s goal of delivering an excellent generalist HR service to TWM staff and Partners and to ensure that the Firm meets its obligations under legislation and case law.

This permanent role will involve working 3 days per week based in our Guildford office and the working hours are from 9.00am to 5.30pm.

As a HR Administrator you will be responsible for assisting with the day to day administration of the complete employee life cycle.

Job Description

• Scanning signed contracts of employment, recruitment documents, appraisals and other personnel documents and uploading them to employee files and to the HR database
• Chasing signed induction documents
• Dealing with work experience requests and unsolicited approaches for employment
• Amending job descriptions and specifications
• Issuing contract variations and confirming staff in post upon satisfactory completion of their probationary period
• Placing recruitment ads on the TWM Website, TWM Intranet and other relevant media.
• Screening initial job applications
• Arranging and conducting interviews, issuing and ensuring the return of interview questionnaires, arranging and conducting skills testing
• Sending rejection letters to unsuccessful candidates
• Gathering and collating diversity information
• Taking up references and dealing with all on-boarding tasks
• Notifying applicable departments of new starters/leavers/movers
• Maintaining a spreadsheet of Seat Reviews received and notifying appraisers/trainees if an appraisal is overdue
• Advising our Healthcare Broker of new starters and leavers
• Checking the monthly invoices and preparing a monthly invoice spreadsheet for the Finance Department
• Updating HR database
• Undertaking project work as and when required

This job description is non exhaustive and the Firm reserves the right to vary the duties and responsibilities of the post holder at any time according to the needs of the Firm’s business.

Person Specification:

Qualifications

• Educated to Graduate standard. A CIPD qualification may be beneficial

Essential personal qualities and attributes

• Discretion, integrity and confidentiality
• Numeracy
• Diligence
• Loyalty
• Honesty
• Service oriented
• Robust
• Team oriented

Essential skills, knowledge and abilities

Demonstrable experience of:

• Administration within an office environment
• Written communication skills
• Verbal communication skills
• Attention to detail
• Numeracy skills
• Document presentation skills
• Organisational skills - ability to plan, organise and co-ordinate matters
• Problem solving skills
• Initiative
• Keyboard skills and good knowledge of Windows/Word/Excel/Outlook

Preferable but not essential:

• Previous HR Administration experience to include systems and procedures
• Prior HR Database maintenance skills experience

Benefits Package

• 25 days holiday (to be pro rated for 3 days per week)
• Healthcare cover for employee
• Contributory pension scheme (5% from employer, 3% from employee)
• Life assurance: 4 x annual salary
• Annual performance based bonus scheme (payable in November)
• Other peripheral benefits such as: Travel to Work loan scheme.

If you are interested, please email your CV and covering letter

TWM Solicitors (www.twmsolicitors.com) is an Equal Opportunities Employer.

No agencies please

Job Types: Part-time, Permanent
Part-time hours: 22.5 per week

Benefits:

• Company events
• Company pension
• Cycle to work scheme
• Life insurance
• Private medical insurance
• Sick pay

Schedule:

• Day shift

Supplemental pay types:

• Bonus scheme

Ability to commute/relocate:

• Guildford GU1 4RD: reliably commute or plan to relocate before starting work (required)

Experience:

• administration: 3 years (required)

Work Location: One location

Reference ID: #GA46