Official Specifications
Role Overview & Mandate
Executive Summary
An all-encompassing combined Legal Assistant / Committee Administrator role supporting the Legal Team (including the Company Secretary...
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An all-encompassing combined Legal Assistant / Committee Administrator role supporting the Legal Team (including the Company Secretary Team) and Head of Performance & Investment Process, Real Estate respectively.
The role involves working with key senior stakeholders and members of fund teams across the European and APAC regions.
Main Duties and Responsibilities
Committee Board Support:
- Manage the weekly functioning and 360 process of the Investment Committee and Real Estate Debt Investment Committees (the “Committees”) by scheduling meetings and all attendees, including ad hoc meetings, as required
- Completion of pre-meeting procedures including the preparation and distribution of meeting agendas/materials, collation and provision of Committee papers, together with ensuring meeting outcomes, action points and minutes are circulated post-meeting
- Maintaining the Committees’ records in a timely manner so that key oversight and management metrics are readily available that meet the requirements of the Committees
- Filing and recording action points that are cleared post meeting
- Keeping the Committee Portal up to date, this including (but not limited to): the posting of Committee documentation, schedules, and forms & templates
- Act as a key point of contact to any Non-Executive Directors and Chairman of the Boards for all enquiries relating to dates, meetings, administration and papers
Legal Assistant Support:
- Diary management for Legal and Company Secretary teams as required
- Organisation of travel arrangements including meetings, itineraries and visas as required
- Management of expenses for the teams including processing expense claims in line with Company Policy
- Overseeing and arranging signing of legal Fund documents
- Update or create presentations, proof reading and ensuring the grammar is correct, often being the final check before documents are signed off
- Management of invoices for the team, liaising with Accounts Payable to ensure prompt payment
- Working closely with other assistants within the business function, ensuring that all areas have secretarial support at all times and covering, where appropriate
- Ad hoc project work Support the other Administrative Assistants when necessary with off-sites & seminars
Technical Skills & Qualifications Required
- Competent using Outlook, Word, PowerPoint, Excel, etc.
- Experience within Financial Services
- Experience in a similar role
Competencies Required
- Attention to detail
- Effective time management
- Organisational skills
- Efficient
- Excellent interpersonal skills
- Can-do attitude
- Proactive and keen to develop new skills
- Act in line with Nuveen’s Company Values
- At times you may be required to work longer hours
This role requires no regulatory designation.
Nuveen is committed to providing equal opportunity across all employment practices and we believe our employees have a right to a diverse and inclusive workplace.
Nuveen offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities. Please contact
ta@nuveenglobal.com
should you require any assistance.
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Company Overview
Nuveen is the investment management arm of TIAA. It is one of the largest global asset managers with specialist knowledge across a wide array of asset classes, including fixed income, listed equities and alternatives. Nuveen is driven not only by the independent investment processes across the firm, but also the insights, risk management, analytics and other tools and resources a truly world-class platform provides. As a global asset manager, our mission is to work in partnership with our clients to create outcome-focused solutions to help them secure their financial future. For more information about the firm please visit our website at
www.nuveen.com
Accessibility Support
TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities.
If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team:
Phone: (800) 842-2755
Email:
accessibility.support@tiaa.org
Privacy Notices
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