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Role Overview & Mandate
Executive Summary
Procurement Officer - Burgess Hill **FTC** 6 Months Salary Upto £28,000 per annum...
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Procurement Officer - Burgess Hill **FTC** 6 Months
Salary Upto £28,000 per annum
Hours 35 Hours per week
Why join us?
The Disabilities Trust is a charity that aims to improve the lives of people with brain injuries in the UK. Our assessment centres, rehabilitation units and hospitals use expert neurorehabilitation to support people to regain the skills they have lost. We treat people with a range of brain injuries – sustained through trauma, illness, substance abuse and more – to recover and meet their personal goals. Our employees are incredibly passionate about the jobs they do – you’ll find a strong team spirit across our services and amazing colleagues who always pull together and look out for each other.
MAIN PURPOSE:
To be the first point of contact for enquires, manage the Trusts vehicle fleet and support the Procurement Manager.
MAIN TASKS AND RESPONSIBILITIES
- Identification, assessment, procurement, best practice management and rationalisation of commercial contracts for goods, works and services to support the business requirements of the Trust. Aim to drive the use of Trust-wide preferred supplier contracts wherever possible.
- Build effective working relationships with services in order to accurately support sourcing, procurement, supply chain rationalisation, budget management and cost saving requirements. Development of services understanding of procurement and contract compliance.
- Assist services with developing internal structures to support and manage their local supply chains and use of central preferred supplier contracts.
- Maintain compliance with all legislative requirements within contracts including but not being limited to Health & Safety, Environment, Corporate Social Responsibility and Modern Slavery.
- Regular liaison with Legal to ensure that contracts are led on the correct terms and conditions bespoke to the goods, services or systems required. Ensuring that appropriate risk mitigation is embedded into all tender documentation to provide high quality contracts for the Trust.
- Support the development, rollout and continuous improvement of standardised Procurement toolkits, processes, procedures and forms of contract.
- Assist with raising the internal and external profile of the Procurement Team
- Assist with procurement research activity to include, but not limited to: Sourcing, Benchmarking, Pre-Qualification Questionnaires (PQQ’S), the evaluation of suppliers and be Instrumental in obtaining quotes from suppliers that befit the needs of the organisation
- Maintain the Procurement Team Contract Library to ensure all documentation is referenced, current and version controlled
- Troubleshooting any supplier and internal client queries
- Demonstrate continuous efforts to streamline work processes, reduce lead times and work cooperatively towards improving the Procurement Management operation
- Undertake any other duties that may be required within the scope of the job role, as required by the Procurement Manager. This may require travel to other Trust locations including occasional overnight stays. The job description will be reviewed on a regular basis and remain subject to amendment in consultation with the post holder.
- To undertake, any reasonable travelling requirements, in order to fulfil the tasks and responsibilities of the role.
FLEET MANAGEMENT
- Manage and act as key point of contact for fleet supplier contract. Track supplier performance and advise or report on any issues or problems
- Manage the fleet expense and report on performance regularly to management
- Create/update fleet policy and procedures, including vehicle assignment, balancing individual preferences with company objectives
- Liaising with company lease or directly owned vehicle users on new vehicle options, balancing individual requests with company policy. Organising replacement vehicles as they fall due for renewal or in the event of accidents
- Check all rental requests and authorise as necessary
- Liaise with fleet management company and authorise the repairs of vehicles
- Liaise with fleet management company and insurers to ensure effective outcomes when accidents take place in line with company fleet policy
- Manage database of company drivers, including information on live motoring offences, ensuring company safety policy
- Manage, assign, and track use of all DT vehicles
PERSONAL DEVELOPMENT, SUPERVISION AND TRAINING
- Keep updated and informed of best social care and leadership practice and ensure that innovation is promoted and poor practice is challenged in all areas and provide relevant professional judgement, information and advice to Trustees, Directors, and Managers
- Participate in regular support and supervision from line management
- Continuously develop professional knowledge and expertise, attending and participating in learning and development events, meetings, conferences, and events (as requested/approved by line management) to ensure up to date knowledge relevant to the role
- Attend and participate in regular team and other meetings, both internal and external
POLICIES AND PROCEDURES
- The post holder will be expected, at all times, to be familiar and comply with the written policies, procedures and guidelines for good practice, issued by The Disabilities Trust
- Ensure the Health & Safety policy and procedures are adhered to at all times
- Take personal responsibility for own health and safety and report incidents and potential hazards as necessary.
The Disabilities Trust operates in a constantly changing environment and as such work priorities and objectives may change. The Trust reserves the right to make reasonable changes to the job purpose and accountabilities.
VALUES, ETHICS AND CONFIDENTIALITY When working for the Disabilities Trust all employees are required to work responsibly and be accountable for their actions, upholding dignity and the rights and health and wellbeing of our Service Users and their Colleagues. This is achieved by ensuring that Trusts values and behaviours are demonstrated in everything we do, and this creates the culture of the Trust.
To be aware of Equality Diversity & Inclusion characteristics and ensure that these are considered appropriately throughout all work undertaken.
All staff are required to respect the confidentiality of all matters they may learn relating to their employment, other members of staff and the general public.
This job description is intended to be a dynamic document, subject to agreed alteration and development in line with the evolution of the role.
Rewards
You can look forward to excellent benefits, including handy discounts on many brands and services.
- A competitive salary of upto £28,000 per annum
- 33 days annual leave (inclusive of bank holidays)
- Excellent training and support
- Group life assurance
- Eye voucher scheme
- Nationwide employee staff discounts incl. gym membership, eating out and shopping
- Blue Light Card: provides those in the NHS, emergency services, social care sector and armed forces with discounts online and in-store
We also put a big focus on employee wellbeing and support. It matters to us that you feel at your best. Career development is a priority. We will ensure you get all the training and learning opportunities you need to achieve your goals.
If this position sounds of interest to you, apply today by clinking the apply now button.
**Please note: we will be shortlisting and interviewing candidates on a rolling basis until the role is filled therefore, we recommend applying as soon as possible.**
The Disabilities Trust are a Disability Confident Employer. As users of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum criteria for the vacancy. The Disabilities Trust is committed to promoting a diverse and inclusive organisation. It’s a place where we recognise, celebrate and live our values which includes offering a range of inclusive employment policies and staff engagement forums to support employees from all backgrounds.
*All successful candidates are subject to compliance checks including DBS checks*
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