Official Specifications
Role Overview & Mandate
Executive Summary
An exciting opportunity has arisen for a proactive and enthusiastic individual to join our Human Resources (HR) team. The successful candidate will...
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An exciting opportunity has arisen for a proactive and enthusiastic individual to join our Human Resources (HR) team. The successful candidate will have the chance to make a real difference to our staff and patients by providing a comprehensive administrative support to the HR Function.
As a HR Admin Assistant you will predominantly be providing administration support to the HR Advisory Service. However, you will be working in an environment with a strong “one team” approach and so will be given the opportunity to support activity across the rest of the HR function, for example, Recruitment, Medical Staffing, Workforce Information, and Employee Engagement.
You will have excellent communication and customer-service skills, the ability to work alone and as part of a team, as well as excellent attention to detail. You will also have up to date knowledge of Microsoft Office. Experience in a customer facing role and previous experience of using computerised systems is essential.
The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country. We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years. We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.
HR advice
To provide first level advice, guidance and administrative support on a range of employment issues, to include: sickness, family friendly policies, pay, annual leave, terms and conditions, retirement, policies and processes.
To provide admin support to the development of recruitment campaigns.
To liaise with occupational health regarding sickness absence cases and utilise that information to advise and support managers as appropriate.
To support managers in the distribution of sensitive and confidential letters to a professional standard regarding all other employment matters.
Reporting and data
To develop and maintain accurate and valuable databases relating to HR metrics and activity. This includes analysing and reporting on data as required.
To fully utilise the business intelligence reporting functions to provide valuable management information.
To provide data for reporting purposes and to support proactive management of cases.
To provide response to requests for information (eg. FOI and subject access requests).
To be responsible for maintaining accurate systems and documentation in relation to all HR activity, as required in line with current databases and to support in the development of new data collection methods.
Support the HR advisory team to undertake audits on departmental procedures and activity standards and ensure compliance and integrity.
Administrative support
To provide administrative support for the HR team including meeting and room bookings and associated arrangements, letter and template production for managers and staff for a range of HR activities.
To provide support to the advisory team to organise, prepare for and administrate employee relations activities, including investigations and hearings.
To take minutes of meetings including employee relations matters, formal committee and forum meetings.
To support other teams with data input into HR systems and resourcing activity to provide cover during peaks or workload.
Project work
To assist with OD projects.
To undertake HR projects as required.
Other
Attend all essential training relevant for the post.
Identify own training needs, in consultation with your line manager, and attend relevant courses/study days to enhance personal development.
Attend and actively participate in an annual personal development review and identify professional.
Participate in continuous professional development within the workforce Division and participate in the induction of new staff to the HR team.
As a HR Admin Assistant you will predominantly be providing administration support to the HR Advisory Service. However, you will be working in an environment with a strong “one team” approach and so will be given the opportunity to support activity across the rest of the HR function, for example, Recruitment, Medical Staffing, Workforce Information, and Employee Engagement.
You will have excellent communication and customer-service skills, the ability to work alone and as part of a team, as well as excellent attention to detail. You will also have up to date knowledge of Microsoft Office. Experience in a customer facing role and previous experience of using computerised systems is essential.
The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country. We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years. We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.
HR advice
To provide first level advice, guidance and administrative support on a range of employment issues, to include: sickness, family friendly policies, pay, annual leave, terms and conditions, retirement, policies and processes.
To provide admin support to the development of recruitment campaigns.
To liaise with occupational health regarding sickness absence cases and utilise that information to advise and support managers as appropriate.
To support managers in the distribution of sensitive and confidential letters to a professional standard regarding all other employment matters.
Reporting and data
To develop and maintain accurate and valuable databases relating to HR metrics and activity. This includes analysing and reporting on data as required.
To fully utilise the business intelligence reporting functions to provide valuable management information.
To provide data for reporting purposes and to support proactive management of cases.
To provide response to requests for information (eg. FOI and subject access requests).
To be responsible for maintaining accurate systems and documentation in relation to all HR activity, as required in line with current databases and to support in the development of new data collection methods.
Support the HR advisory team to undertake audits on departmental procedures and activity standards and ensure compliance and integrity.
Administrative support
To provide administrative support for the HR team including meeting and room bookings and associated arrangements, letter and template production for managers and staff for a range of HR activities.
To provide support to the advisory team to organise, prepare for and administrate employee relations activities, including investigations and hearings.
To take minutes of meetings including employee relations matters, formal committee and forum meetings.
To support other teams with data input into HR systems and resourcing activity to provide cover during peaks or workload.
Project work
To assist with OD projects.
To undertake HR projects as required.
Other
Attend all essential training relevant for the post.
Identify own training needs, in consultation with your line manager, and attend relevant courses/study days to enhance personal development.
Attend and actively participate in an annual personal development review and identify professional.
Participate in continuous professional development within the workforce Division and participate in the induction of new staff to the HR team.
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