Official Specifications
Role Overview & Mandate
Executive Summary
Role overview Role: Assistant Facilities Manager Hours: 37.5 (full time) Based:...
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Role overview
Role: Assistant Facilities Manager
Hours: 37.5 (full time)
Based: Rugby (hybrid working, with up to 60% of your week at home)
Salary: £30,000 - £33,000 (dependent on experience)
Closing Date: 10th June 2023
The Air Ambulance Service provides two very important functions, Helicopter Emergency Medical Services (HEMS) and The Children’s Air Ambulance which provides paediatric transfers across the UK. Our objective is to save lives, utilising specialist pilots, doctors, and paramedics and with our work centred on saving lives, improving clinical outcomes and being able to react quickly and efficiently to emergencies.
We are at the forefront of innovative clinical care, and we challenge boundaries. None of this can be achieved without a hugely dedicated team of colleagues, volunteers and the general public.
Reporting to the Facilities Manager we are recruiting an Assistant Facilities Manager to assist in overseeing all matters relating to facilities including our Head Office, Daventry warehouse, retail outlets and airbases.
This role has many different components to it, some key elements include.
Manage the Day to Day running of the Facilities inbox - logging reactive jobs, appointing contractors and updating stakeholders on progress, ensuring work is completed to a good standard in a timely fashion.- Deputise for the Facilities Manager and help manage the Facilities team, managing workload, deadlines, and shop visits.
- Act as a lead on all planned, reactive repairs and maintenance to The Air Ambulance estate.
- To maintain accurate records in accordance with the PPM schedule and make available as required.
- Plan in PPM work when required and consult with contractors and shop on planned maintenance.
- Monthly reports of reactive works and compliance to be produced at the beginning of each month.
- Generate quotations as and when required.
- Management of hard and soft FM contracts
- Assist in ensuring an efficient service is delivered to internal clients.
- Assist the Facilities Manager with the running of the vehicle fleet.
- Support with new shop opening tasks.
- Maintain contractor database/compliance.
- Ensure all contractor works have a risk assessment and method statement.
- Consult with the Health and Safety Adviser where more detailed risk assessments and method statements are required.
- Responsible for hard and soft facilities and compliance/checks for head office
- Act as Office Manager for head office
- General administrative support for Property, Facilities, and Fleet
- Raising POs
The above is not exhaustive.
Experience / Skills
Previously worked in a Facilities function- IOSH
- Excellent Microsoft skills
- Excellent communication skills
- Able to work as part of a team and on your own.
- Project management experience would be desirable but not essential.
The role will be based in Rugby (2 days a week) with some home working.
This role requires a basic DBS check
Working for The Air Ambulance Service entitles you to a great benefits package which includes the following:
Company pension after qualifying period.- 22 days holiday a year plus all Bank Holidays and paid ‘Birthday Leave’ day each year.
- Christmas and New Year closure to ensure everyone can enjoy a well-deserved rest (3 additional days that do not come out of your allowance)
- Flexible working hours between 8:00am - 6:00pm - Monday – Friday. Core working hours are 10-3. (30mins lunch)
- On-site parking
- The Air Ambulance Service Charity Stores discounts
- Two days paid volunteering days each year to enable you to support a charitable organisation/community project of your choice.
- Access to a dedicated confidential employee assistance hotline
- Blue Light Card membership
- Eye Care voucher
- Company sick pay upon eligibility (6 months service)
Environment
TAAS is an inclusive working environment where Equality, Diversity, Inclusivity and Human Rights are guiding principles, individuals are respected and the value of having a diverse workforce is recognised. The recruitment, employment and development of people are based on qualifications, experience, and competency to do the job, eliminating personal bias or prejudice.
We are on a journey to be the organisation of choice and provide opportunity for the most talented and driven people from diverse backgrounds.
As an organisation, TAAS are committed to ensuring the safety and welfare of children and vulnerable adults involved in any of our activities. Our commitment applies to all acting on our behalf, i.e., employees, contractors, volunteers, supporters, patient, donors, and visitors, meaning that all have a responsibility towards safeguarding children, young people and vulnerable adults with whom they have contact. Any new staff starting with the organisation will need to be committed to Safeguarding, complete relevant Safeguarding training and report any concerns they may have. TAAS operate a safer recruitment process, as part of our Safeguarding policy, which includes identifying and rejecting anyone who may be a risk to vulnerable people.
Please note that we reserve the right to close this role early, should the hiring manager deem there to be enough suitable applicants.
Contract type
Permanent
Hours
37.5 per week
Salary
£30,000 - £33,000 (dependent on experience)
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