Production Coordinator

KEY ACTIVITIES

Effective delivery of the customer services & supply chain process including:

• Demand planning for products, materials and logistics services.
• Focal point for Region swellable orders.
• Request for quotation to relevant vendors.
• Vendor selection based upon quality, cost, delivery, and service appropriate to the requirement.
• Work closely with production controllers / planners on job management through to closure and invoicing.
• Negotiation and placement of purchase orders in the business system with vendors for products, materials, and logistics services with particular attention to job margin.
• Ensure that all vendor quality assurance requirements are included in purchase orders and quality plans are implemented when required.
• Purchase order management, including expediting when necessary, to ensure that all delivery dates are maintained in the business system.
• Import/Export coordination, processing and tracking for all orders including working to all current legislation and Incoterms. Be vigilant to meet all Trade Compliance related processes including sanctioned country rules and procedures.
• Risk management and resolution of any issues that will affect the delivery to plan, to cost and to the correct quality.
• Report of progress as required to the business.
• Maintain both the hard copy and electronic job files and archiving system for full supply chain traceability.
• Work to all business processes relating to contract and supply chain management and work to improve processes wherever possible or create new processes if appropriate to supply chain and business development.
• Continuously work on improved costs for products and services including value analysis, benchmarking and strong negotiation.
• Report KPIs on a monthly basis.
• Maintain and manage the approved vendor list where appropriate including vendor qualification.
• Develop strong vendor relationships and participate in vendor development meetings and improvement plans.
• Assist in quality related activity such as NCR close out and new vendor evaluation.
• Carry out other work-related duties as may be assigned to you.

INDIVIDUAL QHSE RESPONSIBILITIES

• To demonstrate commitment to the quality of service, including quality of records produced, aiming at meeting and exceeding customer expectations;
• To demonstrate personal commitment to protection of Health, Safety and the Environment;
• To follow company QHSE Policy, relevant operational procedures, HSE procedures and risk assessments;
• To communicate and report on any perceived non-conformances or faults in the service provided or in the companys Quality or HSE Management Systems.

QUALIFICATIONS

Essential:A good standard of secondary education

Preferred:CIPS Membership or working towards membership

Desirable:Six Sigma Green Belt or higher
ISO-9001 Lead Auditor qualified

EXPERIENCE / SKILLS / KNOWLEDGE

Essential:

• Experience of working in a fast-paced manufacturing business environment and managing a diverse supply chain including procurement and logistics.
• Experience of vendor negotiations;
• Strong project management skills to ensure projects with complex supply chains are delivered on time and to cost with risks identified and mitigated;
• Demonstrate good communication skills, along with an ability to work in a team environment, as well as an ability to work unsupervised and exercise initiative to resolve potential problems;
• Working knowledge of design drawings, material specifications and key manufacturing processes;
• Demonstrate an ability to effectively utilise dedicated resources, and the ability to plan, control, and take responsibility for own work;
• Demonstrate competency in IT application tools as required.

Preferred:

• Machine shop or equivalent manufacturing background and experience;
• Vendor development process experience including continuous improvement techniques;
• Manufacturing planning and cost estimation;

- ERP Systems Familiarization - with a firm understanding of the Sales Order Demand process through to receipt of purchased or manufactured goods.

PERSONAL QUALITIES

• Ability to plan, control and take responsibility for own work and related decisions
• Problem solving approach and a get it right first time attitude
• Good communication skills, both verbal and written, and good team work skills
• Strong ability to perform well under pressure of a high and varied work load, tight deadlines and changing job priorities
• Attention to detail in all aspects of the job role