Trainee Patent Secretary

My client is a well regarded, long established law firm operating in the Intellectual Property space with a number of offices in the UK & Europe, their main site is in the city of London. Known as leaders in their field with a reputation for stability, a strong client base, expertise and knowledge within this niche area of law, proud to be an employer who put their employees at the heart of their business. They offer a good work-life balance, flexible working, generous benefits and a commitment to championing environmental issues, there is also fantastic culture of transparency and openness.

Hybrid Working Model

They are on the hunt for a Trainee Patent Secretary to train under the supervision of their experienced secretarial trainer and further their career working alongside talented individuals of all levels. The successful candidate will be trained in all aspects of a patent secretarial role. This will include; producing documents, filling out patent forms. Filing and document handling, using the firms Document Management System and general secretarial duties

The Role
The tasks you will be expected to cover once trained include;

• Produce standard letters, European Patent Office and UK Patent Office forms (in accordance with the firm’s style) relatively unsupervised.
• Progressively dealing with Fee Earners, producing invoice requests and narratives with limited instruction.
• Proficiency in Word, PDF Docs, Outlook packages and Inprotech.
• Ability to produce work from dictations, emails and also from manuscript documents.
• Dealing with post and filing using the firm’s Document Management System.

Requirements:

• Experience working in a professional services firm preferred
• Good education with grades B/6 or higher
• Recognised secretarial qualification (preferred)
• Microsoft Office package, Outlook and Internet
• Minimum typing speed of 45 wpm
• Strong organisation and interpersonal skills
• Team-working skills
• Respecting and supporting others within the team/firm to achieve common goals
• Ability to produce work to the standards required, with accuracy and attention to detail
• Flexible and adaptable approach
• Responsible, focussed and committed attitude to work
• Ability to work under a small amount of pressure and meet deadlines

The Package

• £22,000 – £26,000 salary
• Performance related bonus scheme
• Pension scheme
• Life assurance
• Group Income Protection
• 20 days annual holiday rising to 25 for each year of service plus an extra day at Christmas
• Flex scheme in return for excess hours worked for the firm
• Flexible working around core hours, up to 40% remote working
• Travel and personal accident insurance for business and personal
• Annual season ticket loan
• Enhanced maternity/paternity package
• A range of social events
• Cycle to work scheme
• Employee Assistance Programme