Executive Assistant

We have a brand new opportunity to join the growing Administrative Support team in our Cheltenham head office as an Executive Assistant.

Reporting into our Executive Team Lead, this is a varied role working for a fast-paced, fast-growing business. Culture and values are critical to us here at Portman, with a simple ethos at our core to treat others as we would want to be treated ourselves.

About the role

In this role, you'll ensure that the Executive Directors (Exec) are provided with first class administrative support to drive and enable the ambitions of Portman. Some of your key responsibilities will include:

• Diary management – organising and maintaining complex and frequently changing diaries and maximising time utilisation
• Organising meetings and appointments
• Co-ordinating UK and international travel, accommodation and on and off-site meetings
• Acting as a gateway to ensure the Exec’s time is used effectively to keep on track with daily schedules
• Pro-active management of inbox - monitoring emails where appropriate and highlighting any matters that require immediate attention
• Share information in a timely manner with the Exec and Executive Team Lead
• Management of monthly expenses and credit card submissions
• Assist with the facilitation of internal meetings at the Port
• Assisting the EA Team with administrative and ad hoc task support as required
• Providing cover when the Executive Team Lead is on leave or away from the office
• Providing support to the Heads of Departments of the Central Team

About you

This is a key role for the business, so we particularly welcome your application if you are/have the following:

• Previous EA experience (covering all of the key areas of responsibility of the role)
• Excellent computer skills using Outlook and Microsoft packages
• First class people skills - these are essential as this role will work with a wide range of people both within and outside of Portman
• Persistence and diplomacy
• Initiative to think and plan ahead
• Flexibility

What’s in it for you

Portman Dental Care is a high growth, fast-paced business which means that there are lots of opportunities to progress and develop your career with us. In addition, we offer:

• Bonus scheme - our colleagues are key to Portman’s success, so you’ll be entitled to a bonus based on some key metrics, including business performance
• 25 days holiday plus bank holidays and additional time off for any special days e.g., your birthday, child’s first day at school, getting married, moving house or a charity day
• Opportunity to buy up to an additional 3 annual leave days per year
• Enhanced maternity and paternity leave
• Paid company sick pay
• Life assurance
• Contributory pension scheme
• Dental cover – one free check-up and hygienist appointment per year
• Employee Assistance Programme - 24/7, 365 days a year confidential helpline and counselling service providing help and advice on a range of issues
• Cycle to work scheme
• Benefits platform with access to discounted shopping, cinema, and much more

About Portman Dental Care

It’s an exciting time at Portman Dental Care. Backed by private equity, we are now the largest privately focused dental group in the UK: we have grown to over 220 practices in 12 years and aim to be the UK’s leading dental brand. We have a further circa 50 practice across the Nordics, the Republic of Ireland and Benelux, and ambitious plans for continued growth in the UK and internationally. We continue to scale our business and expect our rapid growth to continue over the coming years.

If you would like to find out more about this Executive Assistant opportunity, or to find out about other opportunities at Portman, please press Apply. Alternatively, please feel free to share this opportunity with friends or colleagues.

IND003