Admin Assistant - Level 5

The successful candidate will be based at Eddie Ferguson House, Blyth and will be responsible for general Admin Officer (office supervisor). They would report directly to the countywide Service Manager and Admin Manager for Countywide Admin – Adult Services.

Manage a team of support staff, delegating work appropriately, providing clear guidance and motivating staff to achieve service objectives and quality standards. Respond to and ensure implementation of delegated duties from Senior Management, chasing up as necessary.

Manage the induction, appraisal, training, development and performance of the team acting as coach and mentor as necessary. Assist with recruitment process for hiring new staff.

Actively contribute to budget and project planning processes, monitoring progress against plans throughout the year with a view to achieving set business objectives.

Develop, implement and maintain management information systems that support the aims of the service and the organisation.

Manage and operate information systems such as service, client or asset records, booking systems and reference materials in a manner that ensures accuracy, confidentiality, rapid access and ease of use.

Individually and as part of the team provide general office support; filing, handling mail, dealing with callers/visitors, filing, photocopying, collation, maintaining and issuing stock in accordance with corporate and service standards.

Pro-actively assist with more complex support work to investigate, collate, record, manipulate, extract and distribute data in accordance with predetermined boundaries or as instructed.

Provide support for specific professional, service led or high profile projects as directed.
Maintain local and impress accounts in accordance with Financial Regulations.

Undertake any other duties and responsibilities consistent with the nature, level and grade of the post.

Team: South Admin Team 3 (DoLS Admin) – Adult Services

Service Manager

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Admin Manager (Service Manager Deputy)

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Admin Officer (This Post)

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4 x Admin Assistants

Information:
Salary: Level 5 NCC (£24,496 to £26,845)
Contract Type: Permanent
Hiring Manager/Contact: Natasha Dawson – Service Manager, Adult Services
Tel: 01670 536400

• NVQ Level 3 or equivalent in a business/administrative related discipline.

• A relevant typing or IT qualification i.e. RSA Level 3, ECDL, or equivalent

• Considerable experience in a similar role covering a broad range of support tasks and procedures in a large complex organisation.

• Previous experience of effectively supervising staff.

• Advanced IT skills and extensive experience in using office applications on a personal computer.

• In order to meet the requirements of this post it is essential you are a car driver.

• You must be able to meet the physical demands of the role as well as adhering to GDPR and Data Protection Act.

• You must have the ability to work outside normal working hours if the role requires.

Why choose us?

We have some outstanding benefits to offer you, including:

• 26 days annual leave plus public/bank holidays, rising to 31 days after 5 years of service (pro rata for part-time employees)

• Automatic enrolment into the Local Government Pension Scheme

• Flexi scheme – up to 2 days flexible leave available per month (pro rata for part-time employees)

• Local government discount schemes available to all employees with offers at local businesses along with various national brands

• Commitment to work/life balance offering flexibility through various schemes including job sharing, home working, flexible working, term-time only, and compressed hours

• Car leasing scheme

Further information:

Closing date: 04 May 2023 at midnight

We are proud to be an equal opportunities employer. We operate a guaranteed interview scheme for disabled applicants who meet the essential criteria. If you wish to notify us of your eligibility for this scheme, please email hrrecruitment@northumberland.gov.uk or ring 01670 623930 with your name and the job title you have applied for and one of the recruitment team will ensure this is factored into the shortlisting process and kept anonymous. If you have a disability and would prefer to apply in a different format or would like us to make reasonable adjustments to enable you to attend an interview, please also let the team know. This information will be treated as confidential and will only be used to check that you meet the essential requirements of the post.

Although we advertise on North East Jobs, and other websites, your application process will be directed to our Tribepad system. Please note that all communication regarding your application for this post will be sent to the email address that you have registered on Tribepad, including your invite to interview if you are shortlisted. Please check your emails regularly, including Spam/Junk, after the closing dates for notifications.