PA / Administrator

This is a fixed term contract until 31st of March 2024

About the Organisation:

Public Health Scotland is a new organisation, set up to improve the lives of people in Scotland, to reduce health inequalities that persist in many of our communities. It’s an exciting time to join the organisation, with PHS at the forefront of Scotland’s efforts to tackle Coronavirus and its implications across society.

The Post/Candidate:

We have an exciting opportunity for you to join Public Health Scotland as one of our PA/Administrators. In this role, you will:

• hold an HNC/HND in Office Administration (or related subject) or have an equivalent level of experience, and be able to demonstrate an ability to operate within a senior administrative and secretarial role.
• have good knowledge of the Microsoft Office suite, in particular Word, Excel, MSTeams and PowerPoint is required
• A knowledge NHS applications such as PECOS would be beneficial, though training will be provided.
• Importantly be a team player with excellent interpersonal skills and outstanding organisational abilities.
• Be able to deal confidently with senior managers, staff and stakeholders
• Be self-organised, meticulous and thrive in a busy environment.

We hold several vacancies and these are on a fixed term basis until the end of March 2024 with the possibility of an extension to becoming permanent.

Location and Working Pattern:

This role will be based in Gyle Square, Edinburgh, or Meridian Court, Glasgow. PHS currently operations a hybrid working model, with a mixture of working at home and in the office each week.

Whilst this role is full time Monday to Friday (37.5 hours per week), part time hours will be considered.

During times of public health emergency, or other urgent business need you may be required on a temporary basis to work your normal contracted working hours over 7 days including weekends, in order to meet the needs of the service.

It is a condition of this employment that you have the right to work in the UK and must live and remain a resident within the UK for the post in which you will be employed with PHS.

Benefits:

Our benefits package includes pension scheme, comprehensive range of work life balance policies, occupational health services, learning resource centres and discounted leisure, financial and shopping benefits. Please see the attached leaflet for further information.

Further Information:

For an informal discussion on the post, please contact Elizabeth.kilpatrick2@phs.scot

Closing date for completed applications is 4th July 2023.

Further information on PHS is available from: www.publichealthscotland.scot

Please note that the majority of correspondence is sent by e-mail only, so please check your e-mail regularly (including junk folders).

Public Health Scotland is an equal opportunities employer and as such guarantees to interview all disabled applicants who meet the minimum criteria for our vacancies