Project Coordinator

Who we are:

Momentum is an integrated transport consultancy, based in London and with offices in Edinburgh and Montreal.

Our three core specialisms of planning, analytics & modelling and engineering are bound together by our shared vision to improve the environments we live, work and play in. We’re at the forefront of fighting climate change and are proud of the way we work with our clients every day to push sustainability boundaries and challenge ourselves to do things better.

As part of all the projects we work on, we look at how to reduce and minimise the predicted impacts from the development and project. Every day our work ensures more people can travel sustainably, while also creating safe, liveable, well-planned and equitable places and neighbourhoods.

We work on some of the most exciting and challenging development planning and infrastructure projects in London and cities around the world – from large commercial skyscrapers to sports stadiums and major events.

We are highly regarded by our clients, who include major developers, architects, contractors and local authorities.

Our Opportunity:

Day-to-day support with project administration, financial & operational reporting, and the daily upkeep of the office.

Operational support

• Project Management - manage administrative processes to help drive and achieve effective and efficient project management throughout the organization.
• Provide project analytics – project wins, sector and market analysis
• Own the resource management process, analyse time sheets & staff utilisation.
• Co-ordinate submission processes and maintain company bids and tenders
• Ongoing organisation, development of systems and internal meetings to help ensure the efficiency and effectiveness of the bids and tenders process.
• Provide timely administrative support to ensure we maintain our company accreditations.
• Support the QMS lead on internal audits, co-ordination of external audit actions, project closure and feedback process.
• Provide EMS admin support, internal audit and file management. Taking over lead of EMS following the external audit.

Financial & reporting

• Raising a small number of fixed fee invoices and credit notes. Helping to improve the month-end invoicing process through error reduction.
• Generating the monthly invoice schedule.
• Chasing PM’s and reconciling forecast vs actual invoice values after month-end
• Create PO’s in WFM for projects.
• Calculate the cross charge for consultant’s time between Canada/London.
• Prepare and distribute Canada WIP report, publishing monthly, for discussions with the Canada team.
• Monthly preparation of the financial dashboard for Canada

Administrative and house keeping

• Assist with clearing up after staff lunches, check areas are clean and presentable, put dishwasher on at the end of each day and assist with stock/supply checks.
• Assistance with answering the phone and door
• Update log, distribute articles, housekeeping of library and materials displayed.
• Keep CVs updated.
• Additional ad-hoc responsibilities as required.

Job Types: Full-time, Permanent

Salary: £27,000.00-£32,000.00 per year

Schedule:

• Monday to Friday

Work Location: In person