Office Admin

Administrator

MacLeod + Jordan are a leading civil and structural engineering consultancy operating from offices in Aberdeen and Glasgow for over 35 years.

We are valued for the integrity of our people, the quality of our services and our commitment to delivering innovative, economic, safe and sustainable solutions for our clients.

Our objective is to continually provide a high-quality service, the success of which is based upon the following key principals:

• A highly skilled and motivated workforce
• Building lasting relationships with clients
• A company culture which promotes inclusion and effective teamwork
• A versatile and adaptive approach to client needs
• Innovation is central to what we do

We are looking for an Administrator to join our team in Aberdeen.

Our values are Responsibility, Collaboration, Dedication and Innovation and are central to how we operate and interact with each other and our clients. If these values reflect your own then we want to hear from you.

The Role

You will provide office administration and reception services to the business.

• Welcoming and assisting visitors on arrival and informing the appropriate people.
• Answering calls and other general receptionist duties.
• Sorting incoming and outgoing mail
• Issue quotes and update enquiry database on behalf of the team
• Data entry into company database
• Use and maintain the company client and project management system (CRM).
• Set up new project file structures on company server and in CRM system.
• Create and maintain filing and other office systems and record data in management spreadsheets.
• Order and maintain office supplies and equipment.
• Checking and renewing supplier and utilities contracts.
• Manage company accreditation renewals.

Requirements

• Prior administrative or office experience
• Proficient in the use of Microsoft Office
• Strong organisational skills
• Excellent communication skills
• Pleasant and confident telephone manner
• Attention to detail and accuracy
• Ability to accept and understand instructions
• Discretion and respect for confidentiality
• Work effectively as part of a team
• Reliability and honesty

Working hours

• Monday to Friday
• 37.5 hours, core hours with flexible start and finish time
• Part time working may be available for the right candidate

Benefits

• Pension scheme
• Private medical insurance
• Life assurance cover
• Income protection insurance
• Critical illness cover
• 30 days annual leave, increasing with time served

Job Types: Full-time, Part-time, Permanent

Salary: £18,500.00-£22,000.00 per year

Benefits:

• Company events
• Company pension
• Cycle to work scheme
• Flexitime
• Life insurance
• Private dental insurance
• Private medical insurance

Schedule:

• Flexitime
• Monday to Friday

Ability to commute/relocate:

• Aberdeen: reliably commute or plan to relocate before starting work (required)

Work Location: One location