Facilities Management Administrator

An Agricultural Company based in Bracknell is seeking an Administrator to join their team on a contract basis for 6 months initially. (1 day a week in office is preferred, with occasional office visits)


Purpose*

• Provide administrative support to GFM Operations Manager and CoE's e.g. arranging program meetings / workshops, writing up of actions and notes, management of data team data bases
• Oversite and management of the GFM share point site
• Assist the GFM Operations Manager and CoE's in the co-ordination of monthly project progress and risk reports, compiling status and financial summaries for the program
• Provides administrative support across all areas and levels of the GFM organization including the UK GFM operation
• Manage and execute the bi-annual GFM customer survey.

Accountabilities*

• Consolidate of quarterly and monthly KPI and PMO reports for GFM and related internal customers
• Coordination and management of the organisation of meetings, teleconferences and workshops for diverse group in multiple locations as part of dedicated support for LT team
• Coordinates the support for the GFM LT members to define project program, processes & procedures and continually looking for improvements to optimize management of the GFM LT
• Assuming the responsibility for various on and offline platforms e.g. team space, SharePoint, GFM policies & procedures, maintaining organisational charts and staff information, support for the contract management of key suppliers
• Handling of administrative matters, e.g. budgeting, invoices, reporting and purchase order in 'Ariba'.
• Creating functional presentations and supporting development of management communication
• Minute meetings, prepare meeting minutes, and monitor follow-up actions and activities
• Managing travel arrangements and expense reporting, e.g. visa application, hotel booking
• Responsible for management and ensuring that data and documents are properly updated, maintained and filed appropriately in 'SharePoint'
• Support to the GFM LT in providing management information, analysis and reporting as required
• Support UK GFM operation in terms of the following: PO Management, Compliance, Site Communications, Site Events, GFM/CBRE meeting management and/or administration.

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.