Official Specifications
Role Overview & Mandate
Executive Summary
Description We are currently recruiting for an Administrator to join our Real Estate...
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Description
We are currently recruiting for an Administrator to join our Real Estate (Commercial Property) team within our Geldards Nottingham office.
Within this role you will be responsible for providing comprehensive administrative assistance to Partners and other fee earners within the Nottingham team ensuring that the needs of the clients are met at all times.
At Geldards we care about the continuing development of our colleagues, and you will have the opportunity to participate in inhouse training as well as other courses to further develop your skills and expertise. We adopt an open and friendly culture and we're always looking for ways to develop our team.
Key Responsibilities
- Receive sort, scan, and distribute internal and external mail.
- Create and update deeds schedules.
- Create new and archive existing deeds packets
- Support the opening/closing and creating of client matters and files.
- Request files, deeds, and documents from storage.
- Scan, print, and copy documents for the team.
- Prepare physical and electronic engrossment documents
- Carry out various types of searches
- Support the team to ensure compliance with its core standards which will include managing the team and critical dates calendars, managing and updating the team matter spread sheet for auditing purposes
- Arrange meetings as requested including, equipment and catering
- Support the team with onboarding new clients and updating ID for existing clients
- Assist with billing
- Support the team’s legal sector social media presence and content creation
- To deal courteously and promptly with colleagues in relation to any instructions or queries arising.
- To adhere to all policies and procedures and requirements of the firm;.
- Any other reasonable duties commensurate with the grade and post.
- Any other reasonable duties as required by a Partner to ensure the smooth running of the team and firm.
Skills, Knowledge and Expertise
- To be well turned out and presentable in order to be client facing should the need arise (for example, collecting ID for copying and witnessing documents).
- High level of attention to detail.
- Good organisational skills.
- Self- motivated and able to use own initiative whilst also being a team player.
- Ability to cope with high workload and work under pressure.
- Excellent communication skills – dealing with telephone clients in a friendly, personable, and professional manner.
- Good keyboard, and IT skills and a genuine interest in social media .
Benefits
In return you will have the opportunity to develop your career within our high ranked Real Estate (Commercial Property) team based in our Nottingham offices and will be paid a competitive salary (dependent on experience) as well as qualifying for other benefits such as a day of for your birthday and 25 days annual leave plus bank holidays.
- 35 hour working week - Monday to Friday, 9am to 5pm
- 25 days annual leave plus bank holidays (increasing to a maximum of 30 days for additional years of service)
- A day off on your birthday each year (or closest working day)
- Life Assurance (x3 times salary)
- Pensions Scheme (Legal and General)
- Dedicated Employee Assistance Programme Telephone Line
- Salary Sacrifice Options (Including Cycle to Work Scheme, additional pension contributions and annual leave purchase options)
- Staff Legal Services Discounts
- Working in a team that is consistently reviewing the best ways to develop and train and help you to achieve your goals
If you would like to have a confidential discussion with regards to your career and your next move, or have any questions please feel free to contact saffia.hurley@geldards.com.
We are committed to ensuring that the organisation removes any unnecessary barriers to the employment of any individual. We recognise that when you are living with a disability, chronic illness or neurodiversity having some form of reasonable adjustment, whether physical or extra time for written tasks for example can allow you the opportunity to compete on equal terms. If you are subsequently invited for an interview, are there any adjustments we can make to the recruitment process to make it better or more accessible to you? If so, please feel free to let us know!
About Geldards
Established over 100 years ago in Wales, we are a strong and successful full-service national law firm.
From our offices in Cardiff, Derby, Nottingham and London, our team of over 320 talented individuals support a broad range of clients throughout the UK, Europe and Internationally.
At our core, we are an open and friendly business with an unshakeable integrity. Our strength lies in our ability to nurture technically gifted, committed and responsible individuals. We aim to develop long term, mutually beneficial relationships with all our clients.
We deliver quality legal advice and seek to continuously improve our service by setting aspirational goals that underpin our everyday work. More effective working practices, including the use of innovative technology, and rigorous environmental targets are just some of the ways that we will continue to deliver an excellent service to both longstanding and new clients alike.
We offer high quality and practical legal advice to a broad range of private and public sector organisations including, local authorities, public bodies, charities, and government agencies as well as private individuals and families.
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