Role Overview & Mandate
Executive Summary
Office Administrator (Part time, Permanent contract) We are looking for an experienced office administrator to join out...
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Office Administrator (Part time, Permanent contract)
We are looking for an experienced office administrator to join out team.
We offer:
Pay: £XX. Depending on experience
Full Time Contract: 16 hours per week.
Working Days: Wednesday to Friday with on Saturday per month (office based)
Hours: 9.00am – 17:00pm - Ideally looking for half day Wednesday and Thursday and a full day Friday. Flexibility on this can be discussed
Location: Based in our Dagenham office, Saturday shifts will be clinic based in Pimlico.
ABOUT US
Vaccination UK are a dynamic and rapidly expanding company who have been commissioned by NHS England since 2015 to provide school aged immunisations, including Influenza, to pupils across numerous counties and Boroughs in England, including, the Black Country, Hertfordshire, Hereford & Worcester and 9 Boroughs of North East London. From September 2021, we will also have opportunities across East Anglia.
We are rated Good by the Care Quality Commission and we make it our mission to provide an effective, safe and accessible school aged immunisation service. We aim to provide our staff with a workplace environment that is positive and welcoming
MAIN DUTIES
The focus of the role is to promote and support the operation of our BGC Immunisation Service in Dagenham and surrounding areas based in our local office location. Our services are primarily delivered in community clinic settings.
JOB DESCRIPTION & RESPONSIBILITIES
- Retrieve data from the database or electronic files as requested.
- Follow instruction from the Programme manager & Senior admin staff and work in line with the Standard Operating Procedure for School Immunisation.
- Handle queries from managers and employees
- Promptly answer the questions of staff and other stakeholders
- Prepare and file forms and other documents
- Measure and report on project performance
- Act as the point of contact for all participants
- Oversee day-to-day operations
- Analyse all operations and forward suggestions for improvement to the Team Lead
- Answer scheduling queries via email and phone
- Transfer data from paper formats into computer files or database systems using keyboards, data recorders or optical scanners
- Verify data by comparing it to source documents
- Update existing data
- Enter data provided directly from customers
- Undertake other duties commensurate with the level of this position
- Comply with Company polices & procedures
PERSON SPECIFICATION
- GCSE level of education or equivalent
- Proficient use of Microsoft office suite.
- Experience as an Administrator or similar role.
- In-depth knowledge of program management and development procedures.
- Hands on experience reporting.
- Demonstrate good communication skills.
- Excellent organisational and time-management skills.
- Outstanding communication and interpersonal skills.
- Attention to detail.
- Proactive problem solver
Mandatory Training: -
This post is subject to all mandatory training being completed prior to starting. This includes Safeguarding for Children, BLS, Anaphylaxis and Infection Control.
Other Requirements:-
We require all successful candidate to have a DBS (Disclosure and barring Service) criminal record check, this is due to the type of role and the access to date that the postholders will have. If you have anything to declare before we received the results please let us know during the interview stage.
