Administration Assistant

Domain: Support Services/Customer Services and Administration

Job type:
Schedule: Full-Time

Equans is looking for a Administrative Assistant to join our EDF team in Torness on a permanent basis. This is a full time role working 37 hours per week on a 12 month fixed term contract. On offer is a competitive salary of £23,786 per annum, and company benefits package.

Overview

You will support the Business Services team within the Professional Service in line with the organisation’s goals and values.

Main Duties and responsibilities:
Gather, analyse, and present data from various sources for use in management information reports as requested.
Prepare agendas for meetings, attend meetings, and produce formal minutes for distribution.
Facilitate site access, IT access, and training requirements for new starts and visitors.
Respond to routine requests for information – assemble relevant data and compile as necessary.
Monitor and facilitate the Corrective Action Process. (Training provided).
Support colleagues with day-to-day activities to ensure that deadlines and standards are met, and commitments are honoured.
Carry out stock-taking activities and replenishment of business supplies.
Verify, prepare, and forward purchase orders/requisitions, verifying receipt of items and seeking authorisation for payment.
Maintain effective diary management, including the coordination of meetings, appointments, travel, and hospitality as necessary.
Creation of plant labels.

What can we offer you?

On offer is a competitive salary, and benefits package, which includes;

24 days annual leave (+ public holidays)
Life Cover equivalent to 1 times annual salary
Employee discount shopping schemes on major brands and retailers
Gym membership discounts
Cycle to work scheme
Holiday purchase scheme
2 corporate social responsibility days per year
Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
Attractive Employee Referral Rewards Scheme
Access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network
24/7 Employee Assistance Program and access to mental wellbeing app

Required Experience:
Good time management skills: able to take responsibility and to work independently and flexibly to prioritise workloads, work to deadlines and meet targets – whilst maintaining an assertive, confident, and diplomatic approach to staff/contractors.
Able to form and maintain good working relationships at all levels internally and externally.
Good knowledge of MS Office programs, including Word & Excel.
Confident communicator.
Previous administration experience, minimum 2 years.

This role includes a BSVR and CTC check therefore ability to pass is essential.

Who are we?

Equans is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, Equans is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

Equans’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

Equans is a Bouygues group company.

What’s next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

CODE: CUSENG

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The Equans Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to Equans Managers.

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Job location: Dunbar East Lothian United Kingdom

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