Official Specifications
Role Overview & Mandate
Executive Summary
An opportunity has arisen at EKHUFT for the position of senior administrator within cellular pathology, in a supervisory role for the cellular...
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An opportunity has arisen at EKHUFT for the position of senior administrator within cellular pathology, in a supervisory role for the cellular pathology laboratory office. Cellular pathology is based at the William Harvey Hospital in Ashford, providing a wide range of cellular diagnostics in a team based environment; a chance to really help direct patient treatment.
The successful applicant will have a minimum of 3 years’ experience of relevant administrative roles, IT systems and a wider understanding of the broader issues at play within busy multi-disciplinary diagnostic service is preferred.
As a senior administrator, the potential to continually develop leadership skills and experience of quality management processes is expected and supported. The successful applicant will preferably have experience supervising, training and managing staff.
An understanding of UKAS accreditation standards or expectations would be welcomed. We currently hold UKAS Accreditation ISO: 15189, and this post supports the quality lead as well as the chief and head BMS in all matters pertaining to histology and non-gynae cytology report production.
We encourage you to review the Trust’s vision, mission and values, which can be found in our candidate information pack. The Supporting Information Section in your application should therefore reflect your understanding of the Trust’s Values and associated behaviours.
Cellular pathology as a whole, including mortuary staff, incorporates a team of 84 staff. From consultant pathologists, to assistant healthcare scientists. From consultant biomedical scientists reporting alongside the consultants, to admin support and clerical staff. The diversity of staff within the discipline is all incorporated into the management of the quality of service offered, with the aim of putting the patient first.
Specific role requirement is to assist in the organisation and prioritisation of the cellular pathology team’s workload. They will support and work with the team in order to provide a comprehensive medical secretarial and/or secretarial service, ensuring the delivery of a coordinated and consistent operational management service.
The post holder will be required to support and sustain the disciplines practice reviewing and implementing agreed administrative protocols, processes and procedures in line with service needs.
The post holder will be required to supervise and manage a secretarial and clerical team. They may be required to assist in the recruitment, administration and selection of secretarial and clerical staff.
The post holder must be able to communicate sensitively and effectively with a wide range of people including patients, medical staff and colleagues. They will support and administer processes to sustain the disciplines practice through administrative protocols, processes and procedures in line with service needs.
We are one of the largest hospital trusts in England, with five hospitals and community clinics serving a local population of around 695,000 people.
Our vision is 'great healthcare from great people'. Everything we do is guided by our values: ‘People feel cared for, safe, respected and confident that we are making a difference’.
We have a new way of working at East Kent Hospitals, called ‘We care’. It’s about empowering frontline staff to lead improvements day-to-day. We’re looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.”
If you are considering applying for any vacancy with East Kent Hospitals University Foundation Trust (EKHUFT) please ensure you are comfortable being fully vaccinated against COVID-19 and that you understand that we are treating COVID-19 positive patients within our hospital.
Unless you are informed in writing that your post does not require full vaccination, it will be a condition of your employment that you are and remain fully vaccinated for COVID-19 unless you have medical exemption. Your commitment will help us to put the safety and care of our patients first, as well as helping us to protect you and your colleagues.
Please scroll down to access the full Job Description and Person Specification located in 'supporting documents'
The successful applicant will have a minimum of 3 years’ experience of relevant administrative roles, IT systems and a wider understanding of the broader issues at play within busy multi-disciplinary diagnostic service is preferred.
As a senior administrator, the potential to continually develop leadership skills and experience of quality management processes is expected and supported. The successful applicant will preferably have experience supervising, training and managing staff.
An understanding of UKAS accreditation standards or expectations would be welcomed. We currently hold UKAS Accreditation ISO: 15189, and this post supports the quality lead as well as the chief and head BMS in all matters pertaining to histology and non-gynae cytology report production.
We encourage you to review the Trust’s vision, mission and values, which can be found in our candidate information pack. The Supporting Information Section in your application should therefore reflect your understanding of the Trust’s Values and associated behaviours.
Cellular pathology as a whole, including mortuary staff, incorporates a team of 84 staff. From consultant pathologists, to assistant healthcare scientists. From consultant biomedical scientists reporting alongside the consultants, to admin support and clerical staff. The diversity of staff within the discipline is all incorporated into the management of the quality of service offered, with the aim of putting the patient first.
Specific role requirement is to assist in the organisation and prioritisation of the cellular pathology team’s workload. They will support and work with the team in order to provide a comprehensive medical secretarial and/or secretarial service, ensuring the delivery of a coordinated and consistent operational management service.
The post holder will be required to support and sustain the disciplines practice reviewing and implementing agreed administrative protocols, processes and procedures in line with service needs.
The post holder will be required to supervise and manage a secretarial and clerical team. They may be required to assist in the recruitment, administration and selection of secretarial and clerical staff.
The post holder must be able to communicate sensitively and effectively with a wide range of people including patients, medical staff and colleagues. They will support and administer processes to sustain the disciplines practice through administrative protocols, processes and procedures in line with service needs.
We are one of the largest hospital trusts in England, with five hospitals and community clinics serving a local population of around 695,000 people.
Our vision is 'great healthcare from great people'. Everything we do is guided by our values: ‘People feel cared for, safe, respected and confident that we are making a difference’.
We have a new way of working at East Kent Hospitals, called ‘We care’. It’s about empowering frontline staff to lead improvements day-to-day. We’re looking for compassionate people to be part of our improvement journey for the patients, families and carers we care for every day.”
If you are considering applying for any vacancy with East Kent Hospitals University Foundation Trust (EKHUFT) please ensure you are comfortable being fully vaccinated against COVID-19 and that you understand that we are treating COVID-19 positive patients within our hospital.
Unless you are informed in writing that your post does not require full vaccination, it will be a condition of your employment that you are and remain fully vaccinated for COVID-19 unless you have medical exemption. Your commitment will help us to put the safety and care of our patients first, as well as helping us to protect you and your colleagues.
Please scroll down to access the full Job Description and Person Specification located in 'supporting documents'
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