Sales Administrator

MAIN PURPOSE OF THE JOB

Provide administrative support to the Customer Supply Department by carrying out the tasks below

KEY TASKS & RESPONSIBILITIES

Daily Tasks

- Process EDI orders on IFS system

- Validate orders and release for transport to be arranged

- Create load lists for orders and calculate load weights

- Access Customer portals to book backhaul transport

- Arrange and book in hauliers

- Monitor stock levels when / where required

- Liaise with other departments to achieve maximum supply to Customers

- Shortage reporting

- Investigating customer claims

- Preparing credits

- Creating Customer invoices

- Answer customer order queries

In addition to the above….

- Support the Customer Supply team as and when required

- Assist with audits and archiving

- Process transport invoices when required

- Stock allocation for Crick site

- Create daily load sheet for order despatches

- Manage Amazon orders and requirements

- Assist with any new listings and price changes for Customers

RELATIONSHIPS & CONTACTS

Reports to the Customer Supply Manager, works within a team of 6 (including this role)

PERSON SPECIFICATION

Essential qualities:

· Advanced skills in Excel, Word and Internet usage

· Background in Stock Control/allocation Computer literate and ability to learn new programmes

· Team Player and good interpersonal skills

· Good communication skills

· Ability to process data quickly and efficiently

· Numerate

· Logical & organisational skills

· Ability to multi-task

· Own transport

· Self-motivated

Desirable qualities:

· Understanding of a Sales environment

· Previous knowledge of SOP software system

· Ability to recognise patterns of numbers

· Willingness to cover others

· Punctual

· Problem solving abilities

· Mature attitude

Experience:

· Background in administration, 2 years in similar role or A-level standard including Business Administration. A Logistics/Supply background would be useful

Communication & Interpersonal Skills:

· Needs to be articulate and a good communicator with good grammar skills

If you are interested in this role, please provide a cover letter with your application to explain why you feel you are suited to the position.

Job Types: Full-time, Permanent

Salary: £22,750.00 per year

Benefits:

• Company pension
• Cycle to work scheme
• Discounted or free food
• Employee discount
• Free parking
• Referral programme

Schedule:

• Monday to Friday
• No weekends

Supplemental pay types:

• Bonus scheme

Ability to commute/relocate:

• Northampton: reliably commute or plan to relocate before starting work (required)

Work Location: In person