Accounts Payable Assistant (Birmingham – Client Finance)

The position of Accounts Payable Assistant is integral to the delivery of property financial services to a varied client base. The role is to support the Accounts Payable Team to ensure services are delivered to a consistently high quality and standard, promptly and efficiently to the Client Finance Reporting team as headed up by the Reporting Manager.

Key deliverables and responsibilities

• Data entry using TRAMPS

• Monitoring of invoices submitted through P2P scanning

• Processing of manual invoices and credit notes

• Logging cheques received by post for Accounts Receivable

• Processing of payment runs (BACS and Cheque)

• Processing of Refunds

• Opening, and sorting and distributing of post

• Responding to routine enquiries (correspondence, emails, telephone calls, etc)

• Liaising with Facility Managers and Surveyors

• Supplier statement reviews and reconciliations

• Investigate and resolve outstanding Aged Creditor items

• Adherence to processing timetables

• Liaise with supplier and originating departments to resolve queries and disputes

• New supplier setups

• Compliance with Processes, Procedures and Company Policies

• All other general admin and housekeeping duties as required

• Other ad hoc duties as required from time to time

Essential skills

• Holder must have proven work experience in a demanding property management or financial focused environment.

• Ability to work on own initiative with minimal supervision but must recognise when to ask for guidance

• Must be numerate and pay close attention to detail.

• IT literate, particularly in Microsoft Office packages and TBS TRAMPS (v. 3.80 or above).

• Ability to concentrate on processing work and focus on the task in hand.

We are proud to offer award-winning benefits to support and reward our employees:

• Health & Leisure: Private medical cover, 25 days annual leave + public holidays (the option of purchasing up to 5 additional days via flex benefits), health screening, gym discounts, wellbeing support, volunteering opportunities, cycle to work scheme, eye care voucher, travel & retail discounts, travel insurance, concierge service, kids pass, open fairways golf card, great company culture and social events (including sports teams, charity events, art pass), perks at work
• Financial: Pension, life assurance at 8 x basic salary, group income protection, long term disability insurance, interest free season ticket loan, bonus scheme - you will be eligible to participate in the Company’s Bonus Scheme, share incentive plan, financial and mortgage advice

BNP Paribas Real Estate is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, colour, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.

BNP Paribas Real Estate is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status and the Stonewall Equality Index

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