Controller

COMPANY OVERVIEW:

Commercial Property Management Company located in South East Bay- Fremont – This firm is a well-established with over 40 years managing Medical Offices; Commercial Offices; R&D Flex; Industrial and Retail complexes. Properties are located primarily in the East Bay but include others in three Western States. The firm is privately held family owned business that strives to balance professionalism and integrity with relaxed work environment moving into the third generation.

POSITION SUMMARY:

This position requires a broad background in Real Estate; Accounting; and HR knowledge enabling the candidate to address different tasks/issues as they arise. Candidates’ work history should demonstrate Full-Cycle Financial Statements - General Ledger/ AR/ AP and other subsidiary Ledger and a working knowledge of Lease Administration. Tasks include MIS requirements; managing accounting functions; supervising Human Resources and payroll operations; internal audits, and property and liability insurance programs.

REPORTING RELATIONSHIP:

Controller reports to the President of the Firm to coordinate and accomplish the above tasks which would include year-end closing and submission of tax reporting information to outside CPA. This position manages and supervises the accounting staff and works with Leasing Manager; Property Manager; and Facilities Manager.

DUTIES AND RESPONSIBILITY:

I. CORPORATE FOR MANGEMENT FIRM-

Accounting – Prepare Financial Statements with supporting schedules and documents for submission to outside CPA for Income Tax Returns. Maintaining General Ledger; A/R; and A/P and any subsidiary Ledgers and related work papers. Preparing Budget(s) for subsequent Fiscal Years and analysis of Budget Variance Reports.

Payroll & HR Administration – Process bi-weekly/monthly payroll via ADP; Maintain Personnel Files; Administration of Work Comp Insurance & Reports/ Benefits – Health, Dental, Simple IRA Plan. Management of billing of maintenance staff time/payroll back to Properties for reimbursement and related periodic updated billing rates. Annual Review of Employee Handbook & IIPP with outside consultant.

MIS-Computer Systems and Software – Assist CEO on Network Server Admin and to work with it’s third party IP and Software consultants to maintain Computer Server Systems Hardware and Software including timely updates of Sage 300 “Timberline” and Quickbooks Updates. Responsible for implementation of adequate back up procedures and other related matters.

II. COMMERCIAL PROPERTY MANAGEMENT ACCOUNTING

General Ledger – Prepare and/or Review monthly Financial Statements for all Entities and Properties. Prepare Quarterly Reporting Packages including Budget Variance Reports and distribute to Owner(s). Oversee Year End closing procedures and related work papers/schedules for submission to CPA for preparation of Income Tax Returns

Property Management/Lease Administration – Supervise or perform Lease Audit and Set up in Sage 300 “Timberline” Software. Review Cost of Living (COLA) and/or Fixed Rent Increases and monthly administration. Prepare Triple Net or CAM and Base Year Reconciliation accounting and billing to Tenants. Budget Preparation with cooperation with Leasing and Facility Managers.

Accounts Receivable – Manage and Supervise the AR process and review Tenant monthly Rent Charges; Late Charges; Aging Reports; AR Deposits; and all other Invoice or billing procedures. Periodic review or internal audit of the work.

Accounts Payable – Manage and Supervise the AP Process and review/approve GL Coding; description on invoice prior to payment; insure timely payments of all property expenses including any Income Tax Estimated payments and Distributions (Quarterly) required by Owners. Year End review and audit of and for issuance of 1099’s. Review of Job Costing related to work on the properties and suites.

Banking & Finance – Supervision and/or preparation of Monthly Cash Reports; Bank Reconciliations; and administration with CEO of On Line Banking – WFB-Commercial Electronic Office and other banks. Assist CEO or Owners in preparing Annual Financial Statements for submission to Banks as required.

Insurance Administration – Work with Owners and assist in the Administration and Renewal of Insurance Policies – Master and Individual for all Managed Properties. Coordinate with Staff and Insurance Broker to update Master Insurance Policy Spreadsheets and/or Schedules. Develop; Review and Maintain procedures for Tenant/Vendor Compliance with Insurance requirements of Owner Entities per the Leases and Vendor Contracts.

REQUIRED SKILLS:

§ Formal Education in Accounting/Finance BS with MS or MBA preferred or equivalent experience with Five Years or more of experience.

§ MIS knowledge and skills to serve as administrator and specific knowledge of Sage 300 (Timberline- Property Management module) a plus or similar.

§ Proficient ( intermediate level) Excel & Word skills

§ Management and Supervisory along with organizational & communication skills with ability to problem solve and find solutions

We offer a benefits package including paid vacation, holidays, sick leave, Simple IRA & medical.

Job Type: Full-time

Pay: $125,000.00 - $150,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Fremont, CA 94539: Reliably commute or planning to relocate before starting work (Required)

License/Certification:

• CPA (Preferred)

Work Location: In person