Role Overview & Mandate
Executive Summary
Personal Assistant London As a Barclays Personal Assistant for People Analytics & Culture, you will...
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Personal Assistant
London
As a Barclays Personal Assistant for People Analytics & Culture, you will be responsible for provid-ing professional secretarial and administrative, assisting four HR Directors within People Analytics & Culture. In this key role, you will deal with a range of people and situations that require appropriate diplomacy, prioritisation, and judgement. You will also be exposed to high confidential information of those you are assisting, which requires a reliable person with a proactive approach, to under-stand the various needs.
Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality, and innovation behind us. We offer careers that provide endless opportunity – helping millions of individuals and businesses thrive and creating financial and digital solutions that the world now takes for granted.
We are currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. We’re flexible on how this works and it may continue to change and evolve. Depending on your team, typically this means that colleagues spend a minimum of between 20% to 60% of their time in the office, which could be over a week, a month or a quarter. However, some colleagues may choose to spend more time in the office over a typical period than their role type requires. We also have a flexible working process where, subject to business needs, all colleagues globally are able to request work patterns to reflect their personal circumstances. Please discuss the detail of the working pattern options for the role with the hiring manager.
What will you be doing?
- Managing multiple complex diaries, short notice, and last-minute requests, across multiple stakeholders
- Managing proactively key meetings, papers, review slots, and travel plans
- Raising and tracking PO’s where required, as well as managing booking, and tracking all travel and expenses on behalf of all directors
- Supporting with onboarding of new joiners as required
- Providing holiday and sickness cover to other PAs within the team
- Thinking proactively to identify diary challenges in advance to resolve in a timely manner
- Working with high integrity, trustworthy, working with a highly confidential information
- Previous experience as a Personal Assistant and supporting senior stakeholders
- Proficient in Outlook, PowerPoint, Word and Excel and comfortable using online tools
- Experience maintaining calendars/schedules, inbox management, managing expenses and coordinating travel arrangements
- Excellent people skills, good communication skills and able to work well within a team
Skills that will help you in the role:
- Comprehensive understanding of the objectives and policies of the department including current and future work/projects to provide the required high level of support
- Be resilient, highly organised, and able to cope in fast-paced environment, being both flex-ible and able to work across a range of issues
- Stakeholder Management and Leadership
Where will you be working?
In the heart of Canary Wharf, our headquarters at Churchill Place boasts onsite amenities such as: a gym, staff restaurant and deli bar, and is easily accessible by tube and bus links. With a population of around 5000 staff the atmosphere is second to none with a real buzz being created around the offices within.
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