Band 3 Systems Assistant - Bath NHS House, Bath

Are you passionate?.....Do you enjoy making a difference?...... Are you able to work in a fast pace environment?.... If you have answered yes to all these questions then we would love for you to apply.

The Recruitment Team is responsible for processing between 150 and 200 offers of employment each month. We need to recruit staff in a timely and efficient way to ensure the smooth running of our wards and teams. Could you help us to achieve this?

Within this role you will work alongside the recruitment team triaging e-mails, initiating new DBS's to internal staff, helping input our bank staff onto the Payroll system and supporting the recruitment team in their day to day work.

To provide effective and efficient administrative support for the People Systems function and to enhance the efficiency of other tasks set within the department.

Using the Electronic Staff Record system to maintain and update records.

Confidently liaising and communicating with colleagues at all levels within the organisation.

Receiving telephone calls, resolving the calls, transferring calls and taking messages as appropriate. Referring people to our website for information on our Trust and People System processes.

Assist in the setting up of electronic files ensuring the appropriate information is relevant, together with any other supporting information.

Assisting in the monitoring and answering of emails in the Systems generic email boxes.

To assist the People Systems team in resolving queries and updating data.

Processing ID badges for new and existing employees.

Filing personal data in the HR Docs systems.

Photocopying and filing as necessary.

Updating and maintaining the Systems databases on a daily basis.

To provide cross-cover for the Recruitment team with regards to holidays and sickness etc.

Contribute ideas to the running of the department in order to provide an efficient and effective service.

We are AWP (Avon and Wiltshire Mental Health Partnership NHS Trust) a diverse organisation with over 5,000 dedicated staff providing inpatient and community-based mental health care.

We provide services from a range of locations to approximately 1.8 million people living in Bath and North East Somerset (B&NES), Bristol, North Somerset, South Gloucestershire, Swindon, across the county of Wiltshire and in parts of Dorset.

Our outstanding people promote mental health and wellbeing. The expertise and resources within AWP are dedicated to a person-centred approach for those who use our services and for all employees. We recognise that happy and fulfilled employees give better care.

At AWP we actively encourage applicants from all backgrounds; we are particularly keen to encourage applications from people from Black, Asian and minority ethnic backgrounds, those with disabilities and from the LGBTQ+ community. We want people to bring their unique blend of experiences, backgrounds, perspectives and knowledge to AWP, as diversity makes us stronger.
Job responsibilities

For more information on working for the Trust, please see the attached Job Description and Person Specification.